British Embassy

Job: LE Personal Assistant To The Ambassador & Deputy Head of Mission

Location: Khartoum

LE Personal Assistant To The Ambassador & Deputy Head of Mission

Background information

The British Embassy in Khartoum is seeking a Personal Assistant to support the work of the HM Ambassador (HMA) and Deputy Head of Mission (DHM). This is a busy position and vital to the smooth and effective operation of the Embassy.

The successful candidate will need to build effective relationships with the offices of senior Sudanese figures both in and outside Government. S/he also plays a crucial role in internal coordination within the British Mission. S/he will need resilience and common sense, be able to use their initiative and judgement and have strong organisational skills. Skills in Arabic will be helpful. Job sharing is a possibility.

Main duties and responsibilities

  • Manage diary for HMA including booking appointments, liaising with the close protection team and Residence Manager.

  • Manage Diary for DHM including booking appointments and transport.

  • Manage social commitments for HMA including arranging with the Residence Manager, dinners and ad hoc events and the Queen’s Birthday Party.

  • Acting as central point of information between HMA/DHM’s office and the Embassy/DFID and the Foreign Office in London. Ad hoc duties include sending quarterly succession planning return. Manage testimonials sent to post (clear with HMA before forwarding to London). Secretariat for the Senior Management Team.

  • Dealing with the visa queries that come through HMA’s office

The ideal candidate will:

  • be IT literate

  • be fluent in English
  • have well-developed communication and interpersonal skills

  • be able to work to tight deadlines with a number of competing priorities

The successful candidate will be expected to start in March subject to obtaining appropriate security clearance.

Competencies

The competencies that will be assessed at the application and interview are:

  • Managing self, others and resources

  • Delivering results

  • Working with others

  • Customer focus

  • Communicating

In return we offer:

  • An interesting, responsible and challenging job in an open, modern management culture.

  • A competitive salary of SDG3,186 per month payable 13 times per year.

  • A friendly team and excellent working environment.

To Apply:

An up-to-date Curriculum Vitae with a signed covering letter should be sent to the Deputy Head of Mission at the British Embassy, Khartoum no later than 20 February 2014.

Shortlisted candidates will be contacted and invited to interview.

The British Embassy is an equal opportunities employer. Recruitment and staff management is conducted without regard to gender, race, ethnicity, religion or disability. All applications will be treated on merit basis through fair and open competition.

Please click on the link below for the application form

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/269141/Job_Application_Form.2010.doc

 

 

 

Closing date: 20/02/2014

Email: do-not-reply@sudazone.com

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